Introduction
As part of its compliance with the requirements of the Port Marine Safety Code (PMSC), Montrose Port Authority (MPA) publishes a Marine Safety Plan for marine operations in Montrose Port every three years.
This Marine Safety Plan commits Montrose Port Authority to undertake the management and regulation of marine operations, within the scope of its powers and authority, in a way that safeguards the port, users of the port and the environment, whilst supporting the continuous improvement of Montrose Port Authority’s marine safety performance.
1. Marine Safety Management System
The Marine Safety Management System and Navigational Safety Policy have been published in support of the management and regulation of marine operations within Montrose Port.
The Marine Safety Management System and Marine Safety Plan are approved by Montrose Port Authority Board, as the Duty Holder under the Port Marine Safety Code.
2. Marine Procedures and Guidelines
Procedures and guidance documentation for marine navigation and operations are contained within the Port Operation Manual and were developed following consultation by Montrose Ports Marine Management Team. All are reviewed on a regular basis by the respective management team.
3. Management of Marine Operations
Montrose Port Authority will undertake its role and responsibilities to ensure that, whenever possible, it provides efficient and effective services and the regulation of shipping and other vessels in support of all activities in the harbour; in particular commercial vessel movements, to facilitate the safe and prompt transit of vessels through the port.
In ensuring the continued provision of service, especially during times of disruption, Montrose Port Authority will always keep the safety of its personnel, harbour users and vessels as the top priority.
4. Marine Safety Activities
To ensure effective functions are in place to maintain the Marine Safety Management System, Montrose Port’s marine department undertakes a number of activities so that continual compliance with the Port Marine Safety Code, our statutory obligations are met and all risks are As Low As Reasonably Practicable.
- Monthly Marine Management Team meetings to discuss and agree the procedure review schedules, incident reporting, training, exercise schedule and the progress on tasks/projects.
- Fortnightly marine meetings with CEO/HM.
- The reporting and investigating of marine incidents and implementation of lessons learnt.
- Detailed marine/navigational risk assessments.
- Regular, wide-ranging liaison meetings with stakeholders.
- Regular external safety/marine operation meeting/committee’s with industry bodies.
- Regular Pilotage meetings.
- Annual internal PMSC audits.
- Annual external PMSC audits.
- Annual presentation to the Duty Holders by the Designated Person.
- The maintenance and exercising of Montrose Port Emergency Plans and procedures.
- Comprehensive training and development plan for marine staff.
5. Continuous Improvement Plan
Montrose Port Authority has published a continuous improvement plan, in support of this Marine Safety Plan, which indicates the activities which will be undertaken to ensure that the Port continues to improve compliance with the Port Marine Safety Code (see Appendix).
Montrose Port Board Approved
2020
6. Management KPI’s for the Period of the Marine Safety Plan
The KPI’s below have been defined in conjunction with the continuous improvement plan and are intended to ensure that Montrose Port Authority fulfils the Port Marine Safety Code requirement for the Duty Holder to maintain a “Marine Safety Plan”.
Standing KPI’s
| Service Provision/Activity | KPI | |
| 1 | Marine Incidents | Zero incidents. Zero injuries. Zero environmental incidents. Zero Security incidents. Near-Miss <10 |
| 2 | Port Safety | Zero incidents. Zero injuries. Zero environmental incidents. Zero Security incidents. Near-Miss <10 |
| 3 | Provision of a Pilotage service | Number of Pilotage acts per month. |
| 4 | Conservancy Duties | Aids to Navigation status/availability. |
| 5 | Liaison and consultation with Port Users | A Port Users Group meeting is held every 6 months covering Port Marine Safety Code compliance/security. An annual Small Boat Owners meeting is held. |
| 6 | Annual Stakeholder Meeting | Annual Stakeholder Meeting to be hosted by Duty Holders. |
| 7 | Training | All Duty Holders requiring familiarisation with Port Marine operations. |
| 8 | Designated Person | Designated Person to complete PMSC compliance audit every 12 months. To address the Duty Holder’s annually. |
Appendix – Continuous Improvement Plan
Montrose Port Authority aims to continuously improve compliance with the requirements of the Port Marine Safety Code and reduce all foreseeable marine operations risks to ALARP.
The continuous improvement plan indicated below outlines the steps to be taken to ensure compliance as well as maintaining a best practice mindset in the Port.
| Task | Detail | |
| 1 | Plan Audit Schedule | Draft and issue the audit schedule / plan for the year, including any specific themes that will be a focus during during the year. Intent is to conduct PMSC section audits every quarter. Conduct audits according to the above plan. Follow up previous action points, themes identified in previous audits, or by external bodies (MCA / MAIB). Provide support and guidance as required. |
| 2 | Establish Action Tracker | Ensure all actions are captured in My Compliance software. |
| 3 | Follow Up Action Close Out | Review actions monthly on My Compliance software and track to close out. |
| 4 | Safety Observation and Incident Reviews | Safety observations and incident data from My Compliance software to be reviewed monthly. Relevant root causes and lessons learned to be communicated with all Stakeholders. |
Montrose Port Board Approved
2020
